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Media Center Policy and
Procedures Manual
Appendix:
The following documents are housed in the Media Center and are available upon request:
Textbook Selection and Adoption
Citizen’s Request for Review or Withdrawal of Educational Material
Technology Resources (Administrative Rule)
Copyright – A quick reference to frequently asked questions
Use of Instructional Materials and Videos
Kastenmeir Guidelines (off-air recording information)
The Library Bill of Rights
AASL Position Statement on Flexible Scheduling
The Freedom to Read Statement
American Library Association Code of Ethics
Purpose of the Manual
The purpose of the Library Media Center Policies and Procedures Manual is to promote continuity and understanding of the Library Media Program by…
>Providing direction and guidance for the Library Media Center (LMC) Staff and Library Media Center patrons.
>Detailing step-by-step how LMC services are delivered
>Enumerating and clarifying non-instructional procedures and policies.
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The mission of the Red Bank Elementary School Library Media Center Program is to support the standards, curriculum and information/recreational needs of students and teachers, and to assist members of the learning community in becoming information literate.
Goals and Objectives
To provide materials and services appropriate to the curriculum of the school by….
> Identifying and purchasing resources to support the curriculum.
> Planning and implementing programs to meet the needs of the learning community
> Communicating and collaborating with team leaders on a monthly basis
To provide materials and services that meet the information and recreational reading needs of the learning community by…
> Identifying and purchasing resources to support the information and recreational needs of the learning community.
> Organizing and promoting programs to encourage recreational reading.
To provide opportunities for collaboration with other educators to incorporate information literacy skills into instruction by…
> Being an active participant in the curriculum development for the learning community.
> Meeting with team leaders, teachers and administrators on a regular basis to provide guidance and support for the incorporation of information literacy skills.
Hours of Operation and Access to the LMC
The LMC is open from 7:10 until 3:00 each day. Students in grades 2-5 may come to the LMC before school by receiving a morning pass from their hall duty teacher. Four Red Morning Passes will be available for each grade level and may be used from 7:10-7:35. These should be distributed to the students on a first come, first served basis. Please try to rotate the morning passes so a variety of students have the opportunity to visit the Media Center.
The Media Center is closed from 7:35-8:00 each day for shelving of materials and renewal of books.
White Media Center Passes are to be used from 8:00 until the end of the school day. Please, do not send students to the LMC at any time without a pass.
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Library Media Center Staff
Frances Cox, Media Specialist, is a native of Leesville, South Carolina. She received a BA in Early Childhood Education from Winthrop College and an MLS from the University of South Carolina’s College of Library and Information Science. Prior to her employment with Lexington School District One, the Lexington County Public Library System employed her for 18 years. She served as Branch Librarian for the Lexington Branch for 12 years. Frances is married to Mike Cox and they have two children, Taylor, age 16, and Caroline, age 12. They reside in Lexington.
Nancy Huffines lives in Leesville, remodeling an old house with her husband in her spare time. She enjoys her 3 sons & her new daughters-in-law, her granddaughter, computers, welding, sewing, painting (rooms that is) and reading lots of books. She is on the board of the Lexington County Arts Association where she is involved with the costuming of plays.
Circulation Policies
It is imperative that all items be checked out from the Library Media Center by the LMC staff! Please do not remove materials or equipment from the LMC without having them checked out by the staff.
Faculty and Staff Checkout
All faculty and staff are assigned a library number that can be easily accessed if you are unable to memorize it.
Materials for faculty and staff check out for one month with a maximum of 60 items per account. You may renew these items if needed longer. Please be considerate of others by returning materials within a reasonable time. The Media Center staff certainly encourages you to check out books for your students to use in the classroom. We encourage you to establish a system for keeping track of these books. For your convenience, the LMC staff will periodically print out a list of items checked out in your name and place it in your box.
When returning materials, please leave them at the front desk for LMC staff to process. Please do not shelve them.
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Teacher Material Requests
Teachers are encouraged to make use of all LMC resources. If you need to have materials pulled for you on a specific topic for a unit of study, please fill out a “Request for Materials” form and we will get the resources to you as soon as possible. Please give the LMC staff 4 to 5 days notice. If you request a resource that another teacher has checked out, we will let you know who has it so you can work out with that teacher when to use it.
Pick up of Materials
When the LMC staff has gathered the materials you requested, a notice will be placed in your box. The materials will be checked out and kept for you on the “Teacher Pick-Up Shelf” in the LMC.
Equipment
All AV equipment is maintained and distributed by the LMC with the exception of computers. Please make sure that your tape recorders, overhead projectors, record players, carts, etc. are checked out. All equipment has been bar-coded. AV equipment that is kept in the classroom is checked out to you for the year with the exception of Cassette player/radios, 16mm filmstrip projector/cassette player, CD players, Laser disc players, Flex camera, and VCR’s. These items circulate for 3 days only and can be reserved on a first come, first served basis. The Digital Cameras must be returned to the Media Center by the end of each day. You may sign up for these on the calendar in the workroom.
We currently have Averkeys (PC to TV converters) and hope to add to this number as funding allows.
Please keep AV equipment clean and dust-free. Please do not store it near a chalkboard. We recommend that it be kept covered by a trash bag (or any other type of cover) when not in use. This will ensure longer life and fewer repairs.
Television Information
All classrooms are equipped with a television set. The LMC does not have a VCR for each classroom. Each grade level has access to an additional television/VCR cart that is checked out and stored by their team leader. Please coordinate the use of this television/VCR cart with your team leader.
Also, remember that you can schedule Video play out from the Media Center . Just see Mrs. Cox or Mrs. Huffines and they will help you arrange a time that best suits your needs. We will have a calendar available for scheduling video playout. You will be able to view your video on either channel 4 or 5.
Repair of Equipment
Equipment in need of repair should be reported immediately to the LMC in writing. Repair will be made to equipment until funds are exhausted. Equipment will be repaired under the following conditions. If the cost of the repair is equal to or more than one-third the cost of the item, it will not be repaired but replaced when funding is available.
Equipment that CAN be sent out for repair is defined as follows:
Televisions VCRs Overhead Projectors
Cassette recorders/players
The following equipment WILL NOT be repaired:
Filmstrip projectors Laser disc players
Record players 16mm projectors
Burned out bulbs are changed only by LMC staff. Please send a note by a student and we will come as soon as possible.
Students and Equipment
For the safety of our students and protection of our equipment, please do not allow students to operate or transport AV equipment.
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Request for Library Media Center Purchases
Because our mission is to support the curriculum and information needs of students and teachers, it is important for you to have an active voice in the purchasing of materials. Please make your request to the LMC staff in writing on the form provided (or circled on a photocopied magazine or catalog will be fine). Please provide as specific information as possible to facilitate the location and ordering of your requested materials. Always fill out the form completely in case we have questions or need clarification. As you make your requests, keep in mind that the LMC’s budget is limited and purchases meeting several instructional objectives are preferable to those meeting only one objective.
Catalogs
Supply and book catalogs are kept in the LMC workroom and may be used at any time.
Student Library Number Assignment
All students will be assigned a library number to memorize at the beginning of the year. Teachers will be given a roster of their class with each student’s library number. Please communicate this number to your students in as many ways and as often as possible. Some suggestions are: enlist the help of parents by attaching it to your student’s weekly newsletter or tape it to each student’s desk. You may also consider bringing your student roster to the LMC and communicating the number to each student just before they approach the circulation desk. Be assured, they can memorize it! Our kindergarten students have proven that in the past!
Student Checkout
Kindergarten students may check out one item at a time and keep it for one week.
Students in grades 1 – 5 are allowed to check out two items at a time and may keep them for two weeks. The date the materials are due is stamped in the back of the book. Students must return checked out materials prior to checking out new materials.
Renewals
Materials may be renewed if not in demand or on hold for another student.
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Overdue Policy
Materials are overdue the second day after the due date (a 1-day “grace” period is allowed). Overdue notices for students with late materials are generated every other week and are placed in teacher mailboxes for distribution to students. When an item is overdue for one month, an overdue notice is mailed to a student’s home address. Checkout privileges are suspended when a student has an overdue item on record. These are reinstated when the overdue clears.
Overdue Fines
Students in kindergarten through grade 3 WILL NOT be charged overdue fines.
Students in grades 4 and 5 WILL BE charged an overdue fine of 5 cents a day for each item overdue. A 1-day “grace” period is allowed for overdue materials. After this time, the fine will come into effect. The maximum overdue fine charged per item will be 25 cents. Students with overdue fines or materials will not be allowed to check out materials until their record is cleared. Please encourage your students to be responsible for their materials and to return them on time. Our goal is to teach responsibility, not to punish the students.
Lost Book Policy
When materials are reported “lost” the LMC issues a Lost/Damaged Book Notice to the student. Checkout privileges are suspended for the student until payment is made. After payment, a receipt is issued, and the student may check out materials. If the materials are found within one year, and are in good, usable condition, the student will receive a complete refund. The school secretary will issue this refund to a parent.
Damaged Book Policy
All students are informed of the guidelines for taking care of materials during orientation. When materials are damaged, a student should return the material to the LMC. A financial assessment of the damage will be made, and a Lost/Damaged Book Notice will be issued to the student. Checkout privileges are suspended for students with outstanding Lost/Damaged Book Notices. When payment is made, a receipt is issued and checkout privileges are reinstated. The material then becomes the property of the student.
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Guidelines for Fines on Damaged Books
Pages
Writing on pages………………………………$.25 per page up to price of book according to
condition at time of checkout
Torn pages………………………………………$1.00 per page up to price of book according to
condition at time of checkout
Missing pages or parts of pages…………….. Price of book
COVER
Broken back……………………………… $4.00
Tear on cover……………………………...$1.50
Cover missing……………………………. Price of book
Loose binding……………………………..$2.00
Writing on cover………………………….$1.50 up to price of book according to condition at
time of checkout
MISCELLANEOUS
Bar code removed……………………….$1.00
Water damage……………………………Price of book
Excessive warping of book……………..Price of book
At no time will a student be charged more than the total price of the book.
It is not the goal of the Media Center staff to prohibit use of materials by students who have an outstanding fine or fee. However, we do encourage teaching responsibility to students for any damages, loss, or fines. If a student is financially unable to make restitution for loss, damages or fines, the staff, along with the advice of the student’s teacher, will work with the student to schedule a time for the student to “work off” their fines or fees. It is important that the teacher communicate with the Media Center staff if they are aware of any student who may be experiencing financial hardship.
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RBE Library Media Center Expectations for Students
Rules
1. Follow Procedures and other directions
2. Be kind and respectful to one another
3. Be kind and respectful to the books and other library resources
4. Respond to “Give Me Five”
Rewards
1. Praise
2. Bookmarks/Stickers
Consequences
1. Warning
2. 5 minute time out
3. Separation from group for duration of group visit
4. Time out in the office
(For those independently using the LMC)
They will receive 2 warnings before being sent back to class.
“Give Me Five!”
The “Give Me Five!” procedure is used to capture the attention of classes. When students hear the Library Media Specialist or Library Media Assistant say “Give Me Five”, they should respond with the following behavior.
1. Eyes on speaker
2. Quiet
3. Be still
4. Hands still
5. Listen
Passes
Teachers in grades 1-5 will be given 3 LMC passes to be used at their discretion. As part of our procedures, students must have a pass to come to the LMC. Those entering without a pass will be sent back to class. In the event that one or more of your passes are lost, they will be replaced. The passes will be numbered to help you keep up with them.
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Scheduling
The Red Bank Elementary School LMC provides a combination of fixed and flexible scheduling.
Kindergarten
Kindergarten students will visit the LMC on a weekly basis for 30 minutes during their assigned time. Teachers or Teacher Assistants are encouraged to accompany their classes for these check out/program times and are asked to assist students in the selection of appropriate reading materials. Please understand that staff and volunteers are more than happy to assist students
when selecting books on particular subjects, however, you as the teacher know what your student’s needs and capabilities are.
Grades 1 and 2
Students in grades 1 and 2 will alternate visiting the LMC every other week. Teachers or Teacher Assistants are encouraged to accompany their classes for these check out/program times and are asked to assist students in the selection of appropriate reading materials. LMC staff and volunteers are more than happy to assist students when selecting books on particular subjects, however, you as the teacher know what your student’s needs and capabilities are. Students may also visit the LMC independently by using a LMC pass.
***On the morning of your checkout day, please have student helpers return your class’s library books. If a student would like to renew a book, please have them attach a Post-It note to the front of the book with a note, “Please Renew.” We will check-in class books, renew books, and shelve books from 7:35-8:00 each day. Students may pick up renewed books when they come to the Media Center during their scheduled program time that day.
Grades, 3, 4 and 5
Students in grades 3, 4 and 5 will visit the LMC in a flexible manner using a LMC pass. Teachers are encouraged to schedule classes for special instruction as needed. LMC passes should be used as often as necessary to allow students to visit the LMC on an as needed basis whether for material check out or independent research. The LMC staff will be glad to work with you regarding any special instruction or research sessions.
When you need to schedule your class for a visit to the LMC, we ask that you do this at least 24 hours in advance so that we can plan our day accordingly.
Collection
The Red Bank Elementary School Library Media Center is arranged into sections that are labeled to help students and staff locate materials. Please do not hesitate to ask for assistances if you are unable to find materials in their proper location.
Everybody’s Section (Easy/E’s) - Call number “E”
*Contains books appropriate for younger readers, primarily K-2
*Includes fiction materials in picture book, wordless, and chapter book format
Fiction – Call number “F”
*Contains books appropriate for older readers, primarily grades 3-5
Foreign Language-Call number “FL”
*Contains books written in Spanish or both English and Spanish, suitable for all grades
Nonfiction – Call number “E 001 – E 999” and “001-999”
*Contains nonfiction materials appropriate for grades K-2 (E 001-E 999)
*Contains nonfiction materials appropriate for grades 3-5 (001-999)
Biographies – Call number “B”
*Contains biographies for all readers
Reference – Call number “REF”
*Contains general and specific reference books
*Only teachers may check out these resources
Videos – Call number “VT”
*Only teachers may check out these resources
S. C. Children’s Book Award Nominees
*Current year nominees are displayed on top of the shelves. Previous nominees are shelved in their appropriate location with the remainder of the collection.
South Carolina Collection – call number “S. CAR.”
*Contains fiction, nonfiction and reference materials related to South Carolina or written by South Carolinians.
Professional Collection – Call number “PR”
*Only teachers may check out these resources
*Contains Big Books
*Contains Parallel Novels. These are to be checked out and in by using the notebook provided. Students should not return sets for you. They should be brought in and checked in by the teacher. The Media Center staff does not check out Parallel Novel sets.
Periodicals
*Periodicals for teachers are located in the Professional Room
*Periodicals for students are located in the Periodical/Magazine Section of the LMC
Computer Software
*The computer lab has software available for classroom use
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Arrangement of Materials
All materials housed in the LMC have a “call number” and the arrangement of materials is based on call numbers. The LMC collection includes FICTION and NONFICTION resources. Fiction materials are arranged alphabetically by the author’s last name. The Dewey Decimal System arranges nonfiction numerically.
Dewey Nonfiction Categories
000-099 General works
100-199 Philosophy, psychology
200-299 Religion, mythology
300-399 Sociology (how people live, holidays, law, education, folk/fairytales)
400-499 Languages
500-599 Pure science
600-699 Applied science (technology or “practical” science)
700-799 Arts (drawing, sculpting, music) and sports
800-899 Literature
900-999 Geography, History
920 Collective biography (multiple biographies in a single book)
B Biography
REF Reference
S. CAR South Carolina related materials
FL Foreign Language
Fiction Categories
E Everybody (this prefix precedes fiction and/or nonfiction books appropriate for younger readers)
F Fiction
Other Call Number Prefixes
VT Video Tape PB Paperback
EQ Equipment RP Record player
LD Laser discs TEM Temporary
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SELECTION OF MATERIALS
The Library Media Specialist is responsible for the review, evaluation, and selection of the School Library Media Center collection. She/He is guided by the system-level selection policy that embodies the philosophy and procedures set forth in national, state, and county documents. The Library Media Specialist works cooperatively with administrators and teachers to provide resources that represent diverse points of view, stimulate growth in thinking skills, and promote the overall educational program. LMC collections are developed to meet both curricular and personal needs. To ensure that these needs are met, Library Media Specialists apply selection criteria and use recommended selection tools. All purchases, including gifts, should meet the same selection standards.
This selection policy reflects the philosophy and goals of the school system and supports the principles of intellectual freedom described in Information power: building partnerships for learning, the Library Bill of Rights (ALA), Students’ Right to Read (NCTE), and other statements on intellectual freedom from the American Library Association and the American Association of School Librarians.
Selection Criteria for Library Media Materials
ü Appropriate for recommended levels
Library media materials should be accessible to students of varied abilities, and meet informational and recreational needs of all students.
ü Pertinent to the curriculum and the objectives of the instructional program
Library media materials should be selected on the basis of assessed curricular needs. Materials should reflect the identified learning outcomes of the instructional program.
ü Accurate in terms of content
Library media materials should present facts in an objective manner. Authority of the author, organization, and publisher/producer should be a consideration in selection. Materials concerning human development and family life should contain facts that are presented in a manner appropriate to the level of the students.
ü Reflective of the pluralistic nature of a global society
Library media materials should provide a global perspective and promote diversity as a positive attribute of our society. It is important to include materials by authors and illustrators of all cultures.
ü Free of bias and stereotype
Materials should reflect the basic humanity of all people and be free of stereotypes, caricatures, distorted dialect, sexual bias, and other offensive characteristics. Library materials concerning religious, social and political content should inform rather than indoctrinate.
ü Representative of differing viewpoints on controversial subjects
Students have the rights to information on both sides of a controversial issue. By having access to a variety of resources students will have the knowledge base to develop critical thinking and problem solving skills. The LMC will provide free and equitable access to all information.
ü Appropriate format to effectively teach the curriculum
Library media materials should be available in a variety of formats, e.g., print, nonprint, electronic, multimedia, to meet the needs and learning styles of a diverse student population.
ü Recent copyright date as appropriate to the subject
Library media materials should be assessed for currency of the information as it relates to the content and purpose of the item.
ü Acceptable in literary style and technical quality
Literary quality, technical merit, physical arrangement, and aesthetic characteristics should be considered as integral components in the evaluation of all media formats.
ü Cost effective in terms of use
Library media materials should be evaluated for cost-effectiveness in terms of accessibility, projected use and durability.
ü Appropriate for students with special needs
Library media materials should be provided to meet curricular needs and the individual needs, interests, and learning styles of all students at all levels.
Implementing the Selection Policy
Library Media Specialists play a leadership role in communicating to the educational community the purpose and scope of the selection policy. The responsibility for coordinating the selection of library materials rests with the Library Media Specialist who seeks faculty, student and parent recommendations for purchase of library media materials. Favorable reviews from professional review journals and authoritative selection references should be used when developing library media collections. Wherever possible, direct examination of materials is advisable to ensure that they meet selection criteria. Library media materials listed in the Instructional Materials Catalog, the Periodicals Catalog, and the H.W. Wilson Catalog have been evaluated by School Library Media Specialists and approved for purchase.
Curriculum and Collection Development
The major emphasis of collection development is to provide materials that meet curricular needs. To assess these needs, knowledge of State Standards and access to these is important. A copy of these Standards is housed in the Professional Collection of the LMC. The Library Media Specialist should be familiar with changes and additions to the curriculum and how they effect collection development.
Professional Review Journals
The following professional review journals are recommended selection tools:
*The Book Report *Horn Book
*Book Links *School Library Journal
*Booklist *School Library Media Activities Monthly
*Classroom Connect
Core Collection Tools
Core collection tools are authoritative selection references to help assess the quality of the media collection and the availability of resources from various publishers/produces. Unlike review journals that are published monthly/bi-monthly, core collection references are updated annually. The following core collection references are available for purchase:
*Children’s Catalog *Elementary School Library Collection
Vendor Catalogs
Publisher and jobber catalogs can be useful in preparing orders and determining the availability of materials. Some catalogs list review sources, but they may not necessarily be positive ones. Also some jobbers will prepare upon request subject specific bibliographies of materials, e.g., multicultural with reference to reviews. These lists can be used to facilitate preparation of purchase requisitions. The Library Media Specialist should keep in mind that these are marketing tools, not selection tools.
Magazines
Below is an alphabetical list of magazines subscribed to by the RBE Library Media Center. Current magazines for teachers are displayed on the magazine rack in the Professional Room. Back issues are also filed in boxes in that room. Magazines for students are displayed in a rack near the Story Pit. Back issues are located on nearby shelves. To check out any of these magazines, please use the notebook containing an alphabetical list of titles and fill in the appropriate information. Suggestions for periodicals are welcome, and decisions will be made to add titles based on potential use, applicability toward the curriculum, and availability of funds.
Click School Library Media Activities Monthly
Mailbox Bookbag Sports Illustrated for Kids
Ranger Rick Teachers Helper Kindergarten
School Library Journal Teachers Helper Grades 4-5 Your Big Backyard
RBE subscribes to the State newspaper and The Lexington County Chronicle. Current newspapers are displayed on the newspaper shelves at the front of the Media Center.
DISCUS provides Internet accessible resources to public schools, selected private schools, public libraries and colleges. DISCUS insures that South Carolinians have equal access to information regardless of local funding or geographic area. DISCUS selects reliable, up-to-date resources on a wide variety of subjects for all age groups.
What will I find in DISCUS?
× Magazines & newspapers
× Professional journals
× Reference books
× Encyclopedias
× Dictionaries
× Pictures
× Photographs
× Maps & flags
× Video & audio
× Lesson plans
× Student activities
× Links to the best Web sites
× Government reports
× Primary sources
× Historic documents
For advanced middle grades,
high school & college
Biography Resource Center
Custom Newspapers
Encyclopedia Americana
Expanded Academic ASAP
General BusinessFile ASAP
General Reference Center
Health & Wellness Resource Center
Health Reference Center-Academic
InfoTrac OneFile
LegalTrac
Scribner Writers Series
SIRS Knowledge Source
The State
Student Edition
What Do I Read Next?
The Media Center staff will be glad to provide your students with any assistance they need with DISCUS. This includes orientation, instruction and collaborative lessons with the classroom teacher.
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Challenged Materials
Information Power states that, “policies outlining the steps for fair, timely, and orderly handling of request for materials to be reconsidered are important to create the environment needed to support school collections. When a concern is expressed in regards to instruction materials or library media resources, the Library Media Specialist will consider both the citizen’s rights to express an opinion and the principles of Intellectual Freedom”. The LMC supports the Library Bill of Rights. Policies and procedures set forth by Lexington School District One in regard to challenged materials are located in the Appendix.
Library Media Specialist
GENERAL SUMMARY
Under general supervision assesses and meets needs of students and faculty for information, and develops programs to stimulate students’ interests in reading and use of a variety of resources. Reports to the Principal.
ESSENTIAL FUNCTIONS
Teaches effective use of the Media Center and its materials through library skills instruction; assists students and faculty in locating and selecting materials; promotes reading through various activities appropriate to age including book talks, story times, Book Fairs, reading clubs, etc.
Coordinates and schedules teaching classes, groups of students meeting, and equipment use time with teachers.
Instructs students in research and reference skills and automated card catalog use; provides periodical storage and an up-dated vertical file for student and faculty research.
Constructs and administers detailed budget coordinated with administration and faculty members.
Purchases and organizes print and non-print material, software, and audio-visual equipment to support the school curriculum coordinated with administrators, faculty and approved selection sources.
Participates in curriculum planning and other developmental programs.
Classifies, catalogues and processes all materials and equipment coming into the Media Center; backs up the automated library system; manages the circulation of books, equipment, audio visuals, etc.; manages operation of the TV taping center.
Undertakes an annual inventory of all Media Center materials and audiovisual equipment.
Provides live and taped educational television and radio programs to classes and staff.
Ensures the Media Center and its material and staff are easily accessible to students and school personnel; repairs and maintains all Media Center materials and equipment; ensures the Media Center is neat and attractive so that it will be conducive to study,
research, reading, learning and good behavior but takes disciplinary action when necessary; evaluates and constantly looks for ways to improve the Media Center and its services.
Maintains overdue book lists and collects fines.
Conducts a Book Fair at least once a year.
Establishes a professional collection for faculty and staff.
Confers with faculty, parents, public librarians, and community organizations to develop programs to enrich students’ communication skills.
Instructs students in the proper selection, use, care and/or operation of books, automated card catalog, CD-ROM equipment, library software, etc.
Supervises activities of assigned Media Assistant(s) which involves such duties as planning and reviewing work, and providing instruction, guidance and training.
Prepares various records and forms such as purchase orders, work orders, discipline reports, library schedule, budget requests, etc.
Participates in faculty and professional meetings and educational conferences.
Operates general office and library equipment such as computer, copier, calculator, audiovisual equipment, typewriter, etc.
Interacts with students, parents, coworkers, administrators, general public, etc.
Performs other related duties as required.
JOB SPECIFICATIONS
Education and Experience:
Master’s degree in Library Science, Information Science or related area of discipline and internship experience of at least one semester; or any equivalent combination of training and experience which provides the required knowledge, skills and abilities. Must possess valid teacher certification, certification in Library Science, and valid South Carolina driver’s license.
Knowledge:
Knowledge of the policies, procedures and activities of the school district, which pertain to the specific duties, and responsibilities of the position. Knowledge in the methods for developing materials that stimulate learning. Knowledge of the records, forms and reports that must be prepared and maintained. Knowledge of proper maintenance of equipment, materials and supplies used in daily activities. Knowledge of training methods used in teaching concepts and skills of research, equipment use, etc. to students. Knowledge of computers and other equipment used in library activities. Knowledge of research and reference skills. Knowledge of how to conduct an inventory and construct and administer a budget. Knowledge of the methods used in classifying, cataloguing and processing all library materials. Knowledge of available materials that will support the school curriculum.
Skills/Effort:
Ability to provide instruction to students through explanation, demonstration and/or supervised practice. Ability to supervise students and maintain order in an out-of-classroom situation. Ability to operate general office and library equipment in the performance of daily activities. Ability to conduct an inventory and construct and administer a budget. Ability to classify, catalogue, and process all library materials. Ability to purchase appropriate materials for the Media Center. Ability to communicate effectively with students and their parents, District staff, teachers, and all other groups involved in the activities of the job. Ability to provide training, instruction, and guidance to media assistant(s).
Working Conditions:
Conducts duties in a Media Center environment with no significant exposure to environmental conditions. Requires ability to work under a degree of stress related to duties that require constant attention and working with students. Physical demands are restricted to work requiring occasional lifting/moving of items weighing up to fifty pounds. No travel is required. Job requires the operation of general office and library equipment.
Responsibility:
Responsible for Media Center budget construction and administration.
Supervises students and media assistant(s) in Media Center
DISCLAIMER STATEMENT
This job description is not intended as a complete listing of job duties. The incumbent is responsible for the performance of other related duties as assigned/required.
EVALUATION:
Performance of this job will be evaluated annually in accordance with provisions of the Board’s policy on Evaluation of Certificated Personnel.
Library Media Assistant
GENERAL SUMMARY
Under close supervision assists the Media Specialist in keeping library materials organized, maintaining library records, and providing assistance to library patrons. Conducts a wide variety of duties such as maintaining card catalog files, repairing damaged books, shelving books, maintaining library appearances, typing, maintaining files, etc. Reports to the Media Specialist.
ESSENTIAL FUNCTIONS
Participates in pre-service and in-service training programs for classified personnel.
Operates a computer to maintain log of incoming/outgoing books and software, enter book information, prepare daily and weekly listing of overdue books and fines, etc.
Types and processes orders, reports, bibliographies, forms, library schedules, letters to publishers, library cards, etc. as assigned.
Assists in the distribution of notices concerning overdue books, and collects fines for such books.
Assists with book orders and receives books selected for purchase by the Media Specialist: assists with charging, discarding and shipping books and other materials.
Makes simple repairs on damaged books and processes more severely damaged books for repair at the bindery.
Prepares books for reserve as requested by teachers.
Prepares current magazines for shelving and maintains files of back issues; prepares and shelves incoming books.
Assists in taking annual inventory of media materials and audiovisual equipment.
Maintains the general neatness of the Media Center and displays
Schedules ITV programs and operation of film projectors, cassettes, and record players: shows and tapes ETV programs.
Maintains current inventory of supplies and notifies supervisor of items needed.
Works with individual classes and students in the absence of the Media Specialist; assists students in locating simple bibliographical information.
Operates general office and library equipment such as copiers, computer, calculator, typewriter, slide projector, VCR, television, projector, etc.; makes general repairs if possible or processes for outside repair.
Performs other related duties as required.
JOB SPECIFICATION
Education and Experience
High school graduate or equivalent with demonstrated aptitude for learning and applying the skills required for the performance of the job.
Knowledge:
Knowledge of the policies, procedures and activities of the school district. Knowledge of the records, forms, files and reports which must be prepared and maintained. Knowledge of proper maintenance of equipment, materials and supplies used in daily activities. General knowledge of computers and other equipment used in library activities. Knowledge of general mathematics, spelling, and organization. Knowledge of the methods used in organizing library shelves and files.
Skills/Effort:
Skilled in mathematics and spelling. Ability to compile, sort, and organize library books and cards in appropriate alphabetical or numerical order. Ability to operate a computer for logging and retrieving general information. Ability to prepare and maintain records and forms as prescribed. Ability to interact in an effective and professional manner with, and provide assistance to students, teachers, and other library patrons. Ability to operate equipment and use for library activities such as computer, typewriter, projectors, recorders, etc. Ability to perform duties in an accurate and timely manner. Ability to type at the required rate.
Working Conditions:
Conducts duties in a library environment with no significant exposure to environmental conditions. Physical demands are restricted to classroom work requiring occasional lifting/moving of items up to fifty pounds. No travel is required. Job requires the operation of computers and media equipment.
Responsibility:
No supervisory or budgetary responsibility.
DISCLAIMER STATEMENT
This job description is not intended as a complete listing of job duties. The incumbent is responsible for their performance of other related cuties as assigned/required.
EVALUATION:
Performance of this job will be evaluated annually in accordance with provisions of the Board’s policy on Evaluation of Classified Personnel.
The South Carolina Book Award Program – The S. C. Children’s Book Award Program provides an opportunity for 3rd, 4th, and 5th grade students in our state to vote on a favorite book. Students who read three or more of the 20 titles selected by a committee of Media Specialists and students may vote for one of the 20 titles. The LMC distributes information about the program to teachers, schedules viewing of a promotional video and provides multiple copies of the 20 books for checkout.
Accelerated Reader – Accelerated Reader is a computerized, literature-based reading program designed to motivate and encourage students to read quality literature. Teachers are encouraged to determine when students are ready to take Accelerated Reader Quizzes. These quizzes may be taken in the Media Center, the computer lab and in classrooms.
Book Fair – The Red Bank Elementary School participates in 2 Scholastic Book Fairs each school year. These will be held in the fall and spring. Dates are to be announced at a later time. It is an event that offers students and teachers the opportunity to purchase quality literature. All classes are encouraged to schedule a visit during the Book Fair. Parents may browse the selection at any time during Book Fair hours and during PTO Family Night. Proceeds from the Book Fair are used to fund programs, and purchase computers, books, audiovisuals, and other materials which support the mission of the LMC.
Children’s Book Week-
Children’s Book Week will be celebrated November 15-21, 2004. This year’s theme is :
“Let's Book”
You may access more information at: http://www.cbcbooks.org/html/book_week.html . Information about this activity will be shared prior to the week of celebration.
National Library Week-
National Library Week will be observed April 10-16, 2005. For more information regarding this event go to: http://www.ala.org/ala/pio/campaign/campaignamericas.htm. Information will be shared regarding this event closer to the date.
If you have any suggestions for other programs and would be willing to co-sponsor them please let us know.
What is AR?
Accelerated Reader is a computerized program in which students read books, take self-directed computerized tests to check comprehension, and then earn points based on questions answered correctly. The goal is for students to enjoy and comprehend what they are reading and for teachers to be able to evaluate a student’s progress. This evaluation can be done by simply accessing a student’s record and comparing a student’s score to the reading level of the books he/she is reading. If you are unsure how to access a student’s record, please ask Mrs. Cox, Huffines or Harper. They will be glad to show you this simple process.
When is AR?
The program dates will be announced as soon as the student records are upgraded and ready for student access. The support and involvement of teachers, parents, administrators and volunteers is needed to make this program successful.
Look for Blue Labels with white Reading Level Labels
AR books are marked with blue labels on the spine and are integrated with all other books on the shelves in the “E”, “Fiction” and “Nonfiction” areas of the LMC. A white label indicting the reading level is also affixed to the spine.
AR Honor Code
It is important that parents and students understand the AR Honor Code. If students do not “make the promise”, they might not be able to participate in AR.
(1) Take test on books read recently.
If possible, students should try to take tests within 2-3 days of finishing a book. They should not take test on books they read from last year or the year before.
(2) Do not share answers or passwords.
We encourage students to be honest. They should not tell others about questions or answers they know from taking a test. They should not take a test for others. They should not find answers in the book while testing. They should not bring the book with them to test. Students should write down the book’s title and author for correct spelling of this information. They should not use another student’s password to access his or her reading record.
(3) Choose books that are not too easy or too difficult.
Teachers decide what level of books your students should be reading and communicate this to them. If you need to individualize this, just let us know.
Where to test?
If your computer is networked, your students can take tests in your classroom. Let Mrs. Huffines or Mrs. Harper know if you are having trouble logging on. Students are welcome to take tests in the LMC on the designated AR computers. They may also take tests in the computer labs during designated times.
Other info….
Remind students to be prepared because they can only take a test once!
You cannot escape once into a test. Let us know if students log into the wrong tests. We can remove these from their records, but we don’t want students to abuse this service – unless there are extenuating circumstances, three times will be the limit for removing tests from records.
Encourage your students to clear the screen before leaving the computer. If the screen is not cleared the computer may lock up. Type in ADMIN and press “enter” (for security reasons, don’t teach this to your students) to clear the screen so another student can take an AR test.
Students will be assigned a password for Accelerated Reader at the beginning of the year.
We will send students back to class if they don’t know their passwords because time is not always available to look these up. We have found that it is best to be consistent and have students be responsible for knowing their own passwords. Students are encouraged to keep passwords confidential so other students cannot access their reading records.
Teachers can easily access a student’s AR record at any time by typing in the student’s password (library number). Each teacher is given a student roster with library numbers at the beginning of each school year.
Please feel free to write your own AR quizzes. We will gladly enter them into the system.
Class Summary reports are available any time you need them. Contact Mrs. Huffines in the Media Center and she will run these for you.
Ask questions! We want this to be easy and effective for you – so let us know how we can help.
Orientations and Workshops
Faculty Media Center Orientation will be determined yearly by the Principal.
Student Media Center Orientation will be conducted for all classes prior to initial checkout.
Accelerated Reader and South Carolina Book Award Orientations will be conducted before classes begin participation in these programs.
Unsupervised independent navigation of the Internet by students in Grades K-5 is not permitted. Teachers, Media Specialist or staff who are using the Internet with a class in a lab, Library Media Center or classroom environment can allow a student to navigate the Internet as long as school personnel can visually monitor the screen 90% of the time.
The Internet Use Agreement form must be read and signed annually by student users and their parent/guardian. All staff members who use the school district computer system or the Internet must also read the Internet Use Agreement and sign the Staff Member Certification form. The form must then be filed at the school office or employee work site.
For further information regarding Internet use, refer to the District Policy on Technology Resources in the Appendix.
RBE Library Media Center Miscellaneous Information
The LMC welcomes and encourages the display of student’s work. Because we have so many projects to be displayed during the school year, we ask that you limit your display time to one week. Anyone interested in using the glass display case may do so.
There is one small room available in the LMC for working with small groups. Due to lack of classroom space, this room has times reserved for ESOL and Speech Instruction. A sign on the door indicates the reserved times. Other than that, you may use it on a first come, first served basis. Thanks!
The LMC archives back issues of magazines for two years. At the end of each year, we will discard the oldest of these and put them in the workroom for you to pick up.
Dictionaries are available for classroom use. You may keep these in your rooms indefinitely.
Please be aware that during programming, students are easily distracted by the slightest amount of noise. If you need to have a conversation with one of the LMC staff, please step into the workroom to do so. Thank you!
The LMC staff will also help you with any of the following—don’t hesitate to ask.
Audio-Visual Equipment
Detailed operation and care of AV equipment
Available Technologies
Laser disc, multimedia encyclopedia and other computer reference resources to be used in the LMC, CD-ROMs available through the computer lab, Internet, DISCUS, On-line Computer Access to the LMC holdings, ITV/ETV programs, video projector, digital camera,
as well as PC-to-TV converters.
The Media Center has wireless PC-to-TV converters available for use. Due to the limited number of these, we ask that you work together as a grade level and share this equipment. We plan to increase this number as funding allows.
A copy of the ITV Resources Guide is provided to all teachers at RBE. You are encouraged to study the programs that are being offered and request them as needed.
Instructional Television provides a wealth of audiovisual resources for teachers to use in supplementing classroom teaching. Programs may be watched live or taped for viewing at a later time. Red Bank Elementary School Library Media Center has continual access to Instructional Television programming and provides taping capabilities at teacher request. The LMC does not tape programs in anticipation of use. Programs available for taping are shown via the Instructional Television (ITV) Department of the S.C. Department of Education. RBE also has access to Cable TV. However, we are unable to provide ITV and Cable simultaneously. Careful planning and scheduling will have to take place to fully benefit from both Cable and ITV/ETV. To view a listing of scheduled programs visit the ETV website at http://www.scetv.org/.
is ETV’s website of resources for student’s, teachers and parents.
These resources offer wonderful supplements to the curriculum. Please be advised that our ability to tape and play-out are limited due to the fact that we have two VCRs and one modulator. That is why you are encouraged to plan ahead and schedule a time with the LMC staff.
It is the policy of the Red Bank Elementary School Library Media Center to adhere to existing copyright laws and maintain ethical standards in the use of copyrighted materials for instructional purposes. We support the laws as defined by the courts and the South Carolina State Board of Education. Administrators and Media Center staff will assist staff members in interpreting the policies.
Copyright and Instructional Television
The following are guidelines to assist in the use of Instructional Television and other supporting television programs:
1. The Office of Instructional Technology has already obtained licensing for the use of South Carolina Instructional Television programs. These are excellent resources to supplement the curriculum. Make use of the ITV Resources Guide for correlations, synopses, and other descriptive information. Many of the programs are objective correlated. South Carolina ITV videotapes bearing the copyright limitation “Unlimited Rights for School Year” must be erased at the end of the school year. Those marked “Unlimited Rights” may be kept indefinitely or until notification is received from the Office of Instructional Technology. Any other restrictions may apply, as noted in the ITV Resources Guide.
2. The showing of video programs at school should be for instructional purposes only. Video programs, even if owned personally, should not be used for entertainment or reward.
3. As stated in the Lexington School District One Policy Manual, all teachers must fill out a “VIDEO REQUEST FORM”. This form must be signed first by an administrator and then by the Media Specialist before any videos may be shown to students. A master copy of this form will be made available through the GroupWise filing cabinet system.
4. The only programs that may be viewed via the school’s Media Retrieval System are SC ETV/ITV programs that fall within copyright regulations or videotapes owned by the Media Center. Any other programs may not be played over the building distribution system unless otherwise approved by an administrator.
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Copyright and Taping Broadcast Programs (10 day Fair Use)
RBE does have access to Cable Television. If cable programs are recorded there are a number of restrictions placed on the use of these videotaped television programs. The two most critical limitations are:
1. Videotaped recordings may be kept for no more than 45 calendar days after the recording date, at which time the tape(s) must be erased.
2. Videotaped recordings may be shown to students only within the first 10 school days of the 45-day retention period.
Additional restrictions that must be followed include:
3. The recordings are to be shown to students no more that two times during the 10-day period, and the second time only for necessary instructional reinforcement.
4. The taped recordings may be viewed after the 10-day period only by teachers for evaluation purposes; that is, to determine whether to include the broadcast program in the curriculum for the future.
5. The off-air recordings may not be physically or electronically altered or combined with others to form anthologies, but they need not necessarily be used or shown in their entirety.
6. All copies of off-air recordings must include the copyright notice on the broadcast program as recorded.
7. These guidelines apply only to nonprofit educational institutions, which are further “expected to establish appropriate control procedures to maintain the integrity of these guidelines.”
Please review the copyright guidelines that appear in the Appendix along with the copyright policy for Lexington School District One.
When you have selected a program to be taped, please come by the Media Center so that we may schedule you on the calendar..
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Parallel Novels and Classroom Novel Sets
The LMC houses a collection of parallel novels for classroom use. These are shelved in the Professional Resource Room in the LMC according to grade level. Listed below are the titles with the number of copies available, if it’s an AR title, if the Media Center has a Videotape of the novel and if a Teacher’s Guide is available. Teachers may use those novel sets approved for their grade level or below.
Checkout of these sets will be the responsibility of the classroom teacher. We will no longer sign them out using a notebook. When you have finished with the novels, Please DO NOT RETURN THEM TO THE CIRCULATION DESK OR SEND THEM BY A STUDENT.
IT IS THE RESPONSIBILITY OF EACH TEACHER TO TURN THEM TO THEIR PLACE ON THE SHELVES IN THE PROFESSIONAL RESOURCE ROOM.
PARALLEL NOVEL SETS BY GRADE LEVEL
GRADE ONE
AR-ACCELERATED READER
TG-TEACHER GUIDE
VT-VIDEO TAPE
ALL BY MYSELF 25 AR
ARE YOU MY MOTHER 25 AR
BUNNY HOP 25 AR
CAPS FOR SALE 24 AR TG
CLIFFORD THE BIG RED DOG 25 AR
CLIFFORD’S PUPPY DAYS 25 AR
DANNY THE DINOSAUR 24 AR
GEORGE AND MARTHA, ONE FINE DAY 24 AR
GEORGE AND MARTHA RISE AND SHINE 25 AR
GERALDINE’S BLANKET 25 AR
GOODNIGHT MOON 25 AR
HAPPY BIRTHDAY MOON 25 AR TG
HENRY AND MUDGE TAKE THE BIG TEST 24 AR
LEO, THE LATE BLOOMER 30 AR
LUCKY BEAR 24 AR
MAKE WAY FOR DUCKLINGS 5 AR
MILLIONS OF CATS 10
MISSING TOOTH 25 AR
NOAH’S ARK 24 AR
NO MAIL FOR MITCHELL 24 AR
POSSUM COME A-KNOCKIN’ 25 AR
SLEEPY DOG 25 AR
SO SICK 24 AR
TIGER IS A SCARDY CAT 24 AR
WAKE UP SUN 25 AR
WHISTLE FOR WILLIE 9
GRADE TWO
ALEXANDER & THE TERRIBLE … 14 AR
AMELIA BEDELIA 30 AR TG
BEAST IN MRS. ROONEY’S ROOM 28 AR
CORDUROY 14 AR
DOORBELL RANG, THE 23
FRECKLE JUICE 28 AR TG
IN THE DINOSAUR’S PAW 12 AR
ONE IN THE MIDDLE, THE 30 AR
PICKLE PUSS 12 AR
WILD, WILD WOLVES 10
AR-ACCELERATED READER TITLE
TG-TEACHER GUIDE
VT-VIDEO TAPE
GRADE THREE
ABEL’S ISLAND 30 AR TG
CHARLOTTE’S WEB 37 TG VT
CHOCOLATE TOUCH 29 AR
CLASS CLOWN 28 AR
COURAGE OF SARAH NOBLE 29 TG
FANTASTIC MR. FOX 15 AR
FISH FACE 15 AR
HOW TO EAT FRIED WORMS 29 AR TG VT
HUNDRED DRESSES 29 2PB TG
JAMES AND GIANT PEACH 30 TG
LITTLE HOUSE IN THE BIG WOO 38 AR TG
MAGIC SCHOOLBUS..WATERWKS 34 AR TG
MOUSE & THE MOTORCYCLE 30 AR TG VT
PIPPI LONGSTOCKINGS 54 AR TG
PURPLE CLIMBING DAYS 15 AR
RAMONA QUIMBY, AGE 8 25 AR TG
SNOT STEW 31 AR
WHAT’S THE BIG IDEA, BEN FRANK. 25 AR TG
AR-ACCELERATED READER
TG-TEACHER GUIDE
VT VIDEO TAPE
GRADE FOUR
BROCCOLI TAPES 27 AR
CADDIE WOODLAWN 30 TG VT
CHARLIE & THE CHOCOLATE.. 30 AR TG
CHOCOLATE FEVER 30 AR TG
DEAR MR. HENSHAW 32 VT
FABLES 10 VT
INDIAN IN THE CUPBOARD 33 TG
JUST SO STORIES 39
LITTLE HOUSE ON THE PRAIRIE 32 AR TG
MR. POPPER’S PENGUINS 27 AR TG VT
SUMMER OF THE SWANS 28 AR
TROUBLE RIVER 33 AR TG
WIND IN THE WILLOWS 28
GRADE FIVE
BEN AND ME 28 AR
BRIDGE TO TERABITHIA 27 AR VT
CALL IT COURAGE 39 TG
CAY, THE 28 AR TG
EVERYONE ELSE’S PARENTS SAID YES 27
CHARLIE SKEDADDLE 30 TG
JIM UGLY 32 AR
LION, WITCH, & THE WARDROBE 30 AR VT
MY SIDE OF THE MOUNTAIN 27 AR
OUT OF THE DUST 28 AR
RABBIT HILL 29 AR
SIGN OF THE BEAVER 33 AR
SING DOWN THE MOON 32 AR TG
SOCKS 2 AR
SOUNDER 50 AR VT
STONE FOX 29 AR TG VT
WHERE THE RED FERN GROWS 30 AR VT
WHO COMES WITH CANNONS
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